PROCEDURE FOR RENTING A PROPERTY THROUGH JOHN G. DEAN
Once an offer to rent has been accepted on behalf of
a landlord, subject to satisfactory references, a deposit
of one week's rent (subject to a minimum of £150) is paid
by the tenant*. This amount will eventually form part of
the first month's rent. However, should the tenant* withdraw
after paying this deposit a charge will be made for our
time, dependant on how far the application has been processed.
PLEASE NOTE. At the time of making your application, in
order for us to comply with Right to Rent legislation, each
tenant*, guarantor or anyone over the age of 18 years old
who will be occupying the property, will be required to
attend in person at our office between Monday and Friday
with their passport or other acceptable documents as shown
on the attached Guide to Global References. The application
will not be able to proceed without this.
We utilise the services of various referencing agencies,
the cost of which the tenant*/guarantor is liable for. The
fee payable to the referencing agency is non-refundable
irrespective as to whether or not the letting proceeds.
. The cost of referencing is presently £31.20 inclusive
of VAT per tenant* / guarantor. This may be subject to change
depending on the referencing agency we use.
Prospective tenants agree that they will complete the
referencing agencies application form and return it to John
G Dean & Co. together with a signed copy of our Information
for Tenants Sheet at the same time of making payment of
the Intention to Rent Deposit or as soon as practically
possible thereafter, but that the time scale between paying
the deposit and returning the completed Tenancy Application
forms will not exceed 24 hours.
The information supplied in the Tenancy Application form
and resulting verified information provided by the referencing
agency will be forwarded to the prospective Landlord.
A tenancy agreement will be prepared for signature by
both the landlord and the tenant(s). It is a binding agreement
on both parties. This document must be read and fully comprehended
before signing takes place. The ingoing tenant* is liable
for the cost of the tenancy agreement, presently £120 inclusive
of VAT. Upon signing the agreement one month's rent must
be paid in advance and 6 weeks' rent paid as a deposit in
cleared funds, less the holding deposit already paid.
The majority of our tenancies are for a term of one year.
Should a tenant determine the tenancy prior to the end of
the first year, which constitutes a breach of contract,
then it is a term of the agreement that the tenant pays
the landlords reletting costs in the sum of 6% of the annual
rent that the property is relet for inclusive of VAT. Furthermore,
the tenant remains liable for any loss of rent incurred
by the Landlord in the event of the property being unlet
for any part of the term as a result of the Tenant's action.
We have had some examples in the past whereby one or more
of a group of tenants wishes to leave the property prior
to the end of the fixed term by means of finding a replacement/s.
In this respect we would draw your attention to Clause 2.19
of the tenancy agreement, which states that you will be
liable for the reasonable fees and expenses incurred by
the landlord. Typically these fees equate to 3.6% of the
annual rent inclusive of VAT.
The deposit is held for the duration of the tenancy against
any possible dilapidations which may be incurred during
the term of the tenancy. The deposit is held by us as stakeholders
and is safeguarded by the Tenancy Deposit Scheme.
At the commencement of the tenancy an inventory clerk
will meet the tenants at the property to check the inventory
and make any comments on the condition of the property and
furnishings. This is done to reduce any chance of discrepancy
at the termination of the tenancy and enables us to return
the deposit promptly. At the end of the tenancy a check-out
report is carried out whereby the condition of the property
is compared to the condition at the commencement of the
tenancy. The ingoing tenant* is liable for the cost of the
check in which will vary depending upon the size of the
property and the company we engage. As an example the charge
for a two bedroom property is currently £120 inclusive of
Rent payments are due monthly in advance by single standing
order payment, in accordance with the tenancy agreement.
Payments must be made by single standing order payment to
leave the tenants account by no later than the 27th of each
month or we will levy a penalty charge of £30 inclusive
of VAT each time the rent is paid by more than one payment.
Furthermore a fee of £30 inclusive of VAT is charged in
the event of a cheque / standing order being returned by
the bank together with any interest accruing. The landlord
reserves the right to charge interest (calculated from day
to day) at 3% over the Bank of England base rate on payments
which are 14 days or more overdue, interest will be charged
from the due day and the landlord may recover the interest
as though it were rent.
Rent is accepted from the TENANT only. No third party
payments will be accepted.
All prospective tenants are required to
attend at our office with the original of their Passport
or Identity Card together with the original of either a
Bank Statement or Utility Bill showing their name and address
which we will copy and return in order to comply with legislation.
* 'Tenant' means either a single tenant,
a group of tenants or a family who propose to live in the